About the load
- What it is (a make and model or spec sheet helps)
- Approximate weight — even a range
- Size: length, width and height
- Lifting points, or the manufacturer's lifting instructions if it has them
About the site
- Site address
- Where the truck can park, and the distance from there to the set point
- Anything overhead: power lines, trees, roof edges
- Ground at the setup spot: pavement, gravel, lawn, slope or soft ground
- Narrow streets, laneways, gates or low clearances on the way in
Photos that help most
- From the street, showing where the truck would park
- The path the load has to travel
- The set point itself
- The load, with something for scale
About timing
- Your preferred dates and any flexibility
- Who will be on site
- Whether a street, sidewalk or parking lane will need to be used — some cities need a permit for that